Who we are
What personal data we collect and why we collect it
In general we only correspond or handle people’s personal data via our email systems, and whatever is emailed to us therefore is the data that we handle. We use this purely in order to respond to enquiries and conduct our business.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
We do not use contact forms or other personal-data-collecting applications on our website at this time, and instead we encourage users to email us at firstname.lastname@example.org.
Though we do not typically allow comments on our website, if you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
Our website hosts and analytics companies may record information about your browsing activity (potentially including your IP address) in order to help them or us to monitor traffic and user activity and better customise our user experience. We do not use this data to identify individuals or ‘profile’ them or contact them.
Who we share your data with
We only share the details of people who contact us, with those who need to know in order to support or deliver services to that person, or to other parties who you give us permission to. We do not currently use newsletter providers or other third-party services; if we are looking to do so in future we will inform all users affected by this.
How long we retain your data
In general we do not enable visitors to leave comments. If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, email us, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we rectify or erase any personal data we hold about you, which we will do within 28 days without charge. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service. We do not currently use third party providers outside the EU to store or process your data, and will notify affected users if we do.
Your contact information
We will only use any contact information you give us, for the purposes of fulfilling your enquiry or request, unless otherwise stated in direct correspondence with you.
We do not currently seek or use any further additional information about you. If you need further information from us, email us at email@example.com.
How we protect your data
We have put in place suitable procedures and systems to ensure that user data is safely and securely managed and stored. We update our website and other platforms and security measures regularly to keep our systems as secure and accessible as possible.
What data breach procedures we have in place
In the event of a breach which puts users’ rights and freedoms at risk, we will notify the users affected, and if appropriate the UK Information Commission Officer.
What third parties we receive data from
We do not currently receive data from third parties.
What automated decision making and/or profiling we do with user data
We do not undertake any automated decision making or profiling of users.
Industry regulatory disclosure requirements
We adhere to the guidance provided by the UK ICO and relevant bodies within our industry.